**What I need help with (July — approximately 5–6 hours to start):**
• Set up a professional email address using my existing domain
• Build a contact spreadsheet of schools I've previously visited (I'll provide notes, you organize into a clean, usable format)
• Configure Calendly for school visit bookings — set available days/times, customize confirmation messages
• Set up automated email sequences for visit bookings (confirmation, pre-visit reminder with materials, post-visit follow-up)
• Set up a simple expense tracking system (Google Sheets or similar) for tax purposes
• Draft email templates for school visit inquiries and outreach
**Looking ahead (August–September, possibly longer. ):**
• Manage inbound school visit inquiries and booking coordination
• Send outreach emails to past schools announcing updated visit programs
• Handle contracts and invoicing
• General ongoing administrative support
**What I'm looking for in a VA:**
• Organized, reliable, and a clear communicator
• Experience supporting small business owners, creative professionals, or authors a plus
• Comfortable with Google Workspace, Calendly, and basic email automation tools
• Responsive — I'd like replies within 24 hours on weekdays
• US-based preferred but not required if communication and time zones work
**Hours & rate:**
Starting at approximately 5–6 hours in July, with strong potential to grow to 8–10 hours/month from August onward as school visit season begins. If we’re a good fit, would be great to continue work, ranging 5-10 hours a month. Looking for $20–$25/hour rate.
**To apply:**
Please tell me a little about your experience, share any relevant work with authors, educators, or small business owners, and let me know your availability in July. A short note about why this role appeals to you goes a long way!
**About me:**
I'm a published children's picture book author-illustrator based in Connecticut. I do school visits (both in-person and virtual) across the country and am expanding that side of my business. I'm looking for a reliable, organized VA to help me set up systems and handle administrative tasks so I can focus on my creative work.
